Administrative Officers/Executive Assistants Workshop Course (Blended)

Module 1: Leading Change

• Define change and its impact on organizations and individuals.
• Apply strategies to cope with and manage change effectively.
• Use a transition management model to guide staff through change.
• Recognize how administrative staff are perceived versus leaders’ expectations.
• Identify motivators and methods for fostering positive change.

Module 2: Federal Budgeting

• Understand the purposes, structure, and phases of the federal budget process.
• Identify roles of OMB, GAO, and agencies in budget formulation and execution.
• Analyze performance-based budgeting requirements under GPRA.
• Apply financial management principles to maintain accountability and compliance.
• Prepare outcome statements, performance measures, and budget requests.

Module 3: Project Management

• Define the project management process and life cycle.
• Establish project objectives, stakeholders, and team roles.
• Plan and schedule projects using sequencing and resource allocation.
• Manage time, quality, and cost to ensure successful project outcomes.
• Identify common causes of project delays and strategies to avoid them.

Module 4: Federal Acquisition

• Understand the legal basis and goals of the federal acquisition process.
• Apply simplified acquisition techniques for goods and services procurement.
• Follow procurement ethics and prohibited activities guidelines.
• Use the government purchase card appropriately and compliantly.
• Integrate socioeconomic goals into acquisition planning.

Module 5: Data Analysis

• Analyze, present, and manage data relevant to administrative operations.
• Perform basic statistical computations such as mean, median, and percentage change.
• Develop and interpret charts and graphs for reporting purposes.

Module 6: Group Problem Solving

• Determine when to use group problem-solving approaches.
• Apply frameworks such as brainstorming and nominal group techniques.
• Lead or contribute effectively in team-based problem-solving efforts.
• Understand roles and responsibilities of group meeting leaders.

Module 7: Blended and Targeted Span of Responsibilities

• Apply time management strategies to handle complex responsibilities.
• Communicate effectively in support of leadership and team functions.
• Understand human resources responsibilities and strategic planning concepts.
• Integrate project management skills into broader administrative duties.