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Coursera

Microsoft 365 Foundations: OneDrive, SharePoint & Files

Knowledge Accelerators via Coursera

Overview

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Build essential Microsoft 365 skills used globally to organize files, manage documents, and collaborate more effectively. In this course, you’ll learn how to store, organize, and manage files across Microsoft 365 so you can quickly find information, maintain control of documents, and collaborate with confidence. By the end, you’ll be able to streamline document workflows, reduce file confusion, and work more efficiently in your day‑to‑day tasks. Why This Course Matters File and document management are core workplace skills. Microsoft 365 tools are widely used across industries, and knowing how to organize, share, and manage files effectively helps professionals stay productive and avoid common challenges like version confusion and lost documents. Career Impact Document management and collaboration skills are relevant across roles in administration, operations, project coordination, and business support. Employers value professionals who can organize files efficiently, maintain document control, and collaborate seamlessly using digital tools. Course Overview This short, beginner‑friendly course (~3.15 hours) is designed for learners who want practical, real‑world results quickly. Lessons go in depth and provide hands‑on practice using Microsoft 365 tools to organize files, manage documents, and collaborate effectively, with some features dependent on your Microsoft 365 plan. You’ll build confidence applying structured workflows to keep files organized, accessible, and secure across your daily work. What You’ll Learn • Organize and manage files in Microsoft 365 • Share and collaborate on documents effectively • Manage document access, versions, and workflows • Apply best practices for file organization What Makes This Course Unique ✔ Short, focused format for busy professionals ✔ Hands‑on practice with real file workflows ✔ Focus on organization and collaboration ✔ Beginner‑friendly with immediate workplace value ✔ Emphasis on practical, repeatable processes Who Should Take This Course** Ideal for business professionals, administrators, project coordinators, students, and job seekers who want to improve file organization, document management, and collaboration using Microsoft 365 tools. Enroll now to organize your files, streamline your workflows, and work more efficiently every day. **This course is designed for professionals using Microsoft 365 in a workplace environment. Some features may require a business/enterprise subscription. Please note that Microsoft 365 has different versions and subscription levels, so your interface and available features may differ depending on the plan you are using.

Syllabus

  • Navigate Document Libraries and Share Content in SharePoint Online
    • Welcome to the world of SharePoint Online, where you'll elevate your document management skills to new heights. In this module, you'll learn how to efficiently navigate document libraries, share libraries, and create and share library documents. You'll explore user-friendly interfaces and intuitive workflows that make collaboration and productivity a breeze. Get ready to transform your workplace experience and unlock your team's full potential with SharePoint Online!
  • Manage Access to Your Files and Documents in SharePoint Online
    • Welcome to the module on managing access to your files and documents in SharePoint Online! You’ll learn how to effectively control who can view or edit your documents by setting appropriate permissions. Explore how to manage access, set permissions, and work with permission levels to ensure sensitive information remains protected. By the end of this module, you'll be equipped to safeguard your documents and maintain data security in SharePoint Online.
  • Collaborate in Communication Sites in SharePoint Online
    • Explore the dynamic world of SharePoint Online communication sites, essential for effective information broadcasting in today's virtual workplace. You'll learn how to create and manage communication sites, enabling you to share news, reports, and updates with targeted audiences efficiently. Discover how to add Web Parts to enhance your site's functionality and engage your audience. By the end of this module, you'll be equipped to leverage communication sites to streamline information sharing and collaboration within your organization.
  • OneDrive in Action: From File Chaos to Clarity in Just a Click
    • Welcome to OneDrive in Action: From File Chaos to Clarity in Just a Click. In this module, you'll discover how to transform your file management from disarray to order using OneDrive. You'll learn how to create and manage folders, upload existing files, and even create new content directly within OneDrive. By following practical scenarios, you'll gain the skills to streamline your workflow and build an organized digital workspace. Get ready to master OneDrive and bring clarity to your file management process!
  • Plug-In and Stay Informed with Viva Connections
    • Welcome to the world of Microsoft Viva Connections! In this module, you’ll discover how to seamlessly connect with company information and resources, enhancing your engagement and productivity. You’ll learn how to navigate and view Viva Connections within Teams and SharePoint, ensuring you have the tools to access announcements, policy updates, and more. By the end of this module, you’ll be equipped to work effectively with documents and create a dynamic virtual information hub, empowering you to stay informed and connected across multiple devices.***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.
  • Dive Deeper into Teams Channels, Files, and Tabs
    • Welcome to the module Dive Deeper into Teams Channels, Files, and Tabs, where you'll explore the core features of Microsoft Teams that enhance workflow, collaboration, and communication. You'll learn how to effectively manage and share files within Teams and channels, ensuring secure and real-time collaboration with seamless Microsoft Office integration. Additionally, you'll discover how to customize your workspace by adding and utilizing tabs and connectors, providing quick access to essential tools and resources. By mastering these features, you'll create a connected and flexible workspace that boosts team efficiency and productivity.***Microsoft 365 features vary by subscription, app version, and organization settings. For example, some Teams and Viva features shown may require a business, enterprise, or other qualifying Microsoft 365 plan and may not be available to all learners.

Taught by

Keith Gibson

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