Managing and Monitoring Subawards Course

Module 1: Subrecipient versus Contractor Determinations

• Apply regulatory criteria to distinguish subrecipients and contractors.
• Understand implications of misclassification.
• Document determinations defensibly.

Module 2: Pre-Award Risk Assessment for Subrecipients

• Identify key subrecipient risk factors.
• Use risk information to inform subaward decisions.
• Avoid over-reliance on past audit results.

Module 3: Structuring and Issuing Subawards

• Identify required subaward agreement elements.
• Incorporate appropriate terms and conditions.
• Align subaward structure with risk.

Module 4: Financial Oversight of Subrecipients

• Monitor subrecipient financial activity.
• Identify allowability and cash management risks.
• Link financial oversight to corrective action.

Module 5: Performance Monitoring and Program Oversight

• Assess subrecipient performance against objectives.
• Identify performance risks and red flags.
• Use monitoring results to support program outcomes.

Module 6: Risk-Based Monitoring Strategies

• Design proportional monitoring approaches.
• Integrate desk reviews and on-site reviews.
• Adjust monitoring based on emerging risk.

Module 7: Addressing Subrecipient Noncompliance

• Identify common subrecipient compliance failures.
• Determine appropriate responses under 2 CFR 200.
• Escalate issues when necessary.

Module 8: Corrective Actions and Technical Assistance

• Develop effective corrective action plans.
• Use technical assistance to address root causes.
• Track and document corrective actions.

Module 9: Documentation and Audit Readiness

• Maintain complete subrecipient monitoring files.
• Prepare for audit and oversight review.
• Avoid common documentation gaps.

Module 10: Capstone Simulation – Managing a Subaward

• Apply subaward management concepts to a realistic scenario.
• Identify risks, findings, and appropriate responses.
• Document decisions suitable for audit review.