Job Analysis for Federal Hiring Course

Module 1: Introduction to the Job Analysis Process

• Define the purpose and importance of conducting a job analysis for federal positions.
• Understand the legal and regulatory basis for job analysis, including OPM regulations and the Uniform Guidelines on Employee Selection Procedures (UGESP).
• Learn the terminology related to job analysis and applicant assessment methods.
• Overview of the six steps in the job analysis process and how to begin the analysis.

Module 2: Identify Major Duties and Tasks

• Identify the major duties and tasks associated with a federal position using the position description and other sources of job information.
• Learn how to determine which duties are essential to the position and how often they are performed.
• Understand how to document and define major duties in terms of the tasks that make up each duty.

Module 3: Brainstorm Competencies or KSAs

• Learn how to brainstorm potential knowledge, skills, abilities, and competencies (KSAs) that are required for the major duties of the job.
• Understand how to use input from Subject Matter Experts (SMEs) and apply it to identify the key KSAs/competencies needed for job success.
• Discuss the importance of thoroughly identifying and documenting the KSAs for each duty.

Module 4: Filter, Evaluate, and Select Final Rating Factors

• Learn how to filter and evaluate the KSAs and competencies to determine which ones should be used as final rating factors for the position.
• Understand the criteria for selecting effective rating factors that can distinguish between well-qualified candidates.
• Use filtering techniques to prioritize rating factors based on job-relatedness and necessity.

Module 5: Operationally Define Rating Factors

• Learn how to write operational definitions for each of the final rating factors identified in the job analysis.
• Understand the importance of defining KSAs and competencies in terms of observable behaviors or work tasks.
• Ensure that operational definitions are clear, specific, and relevant to the job being analyzed.

Module 6: Selective and Quality Ranking Factors

• Understand the distinction between selective factors and quality ranking factors in the context of job analysis.
• Learn how to apply selective and quality ranking factors to the evaluation of candidates based on job-related criteria.
• Understand when and how to use these factors to enhance candidate selection and assessment accuracy.