Building a Complete Task and Project Manager in Notion - Full Tutorial

Learn to build a comprehensive task and project management system in Notion through this detailed 95-minute video tutorial. Master essential features like database creation, task properties, project layouts, recurring tasks, and sub-task management. Follow step-by-step instructions to create customized views including task inbox, schedules, and project management layouts. Discover how to implement advanced features such as progress bar formulas, meta labels, and automated recurring tasks. Perfect for both beginners and experienced Notion users looking to create an efficient, personalized productivity system. Access additional resources including a free template, web clipper tool, and complementary Notion courses to enhance your productivity workflow.

Syllabus

00:00 - Introduction
00:31 - Build Start
01:56 - Create the Databases Page
03:23 - Create the Databases
05:02 - Set the Database Icons
05:44 - Create the Task Properties
12:23 - Relation Properties Explained
15:37 - Design Tasks Page Layout
20:14 - Customize the Tasks Source Database
24:51 - Adding Notion Calendar Support
25:41 - Create the Task Manager Views
26:37 - Create the Task Inbox
32:13 - Create the Schedule Views
37:09 - Create the No Due, By Project, All, and Done Views
42:17 - Build out the Projects Database
45:39 - Customize the Project Page Layout
46:42 - Create the Project Manager Views
53:27 - Create the Project Template
55:00 - Adding a Self-Referential Filter
58:04 - Applying a Template to a Page with Existing Content
58:32 - Set the Project Template as a Default
59:17 - Build the Task Journal View
01:01:05 - Create a Task Journal Template
01:03:42 - Add Recurring Tasks
01:04:23 - Create the Recurring Task Properties
01:05:47 - Build the Next Due Formula
01:07:46 - Automating Recurring Tasks
01:10:28 - Create a Recurring Tasks View
01:11:28 - Set Up Sub-Tasks
01:13:17 - Customize the Sub-Task and Parent Task Properties
01:15:02 - Customizing Shown Properties in a Relation
01:15:41 - Potential Pitfalls with Sub-Tasks
01:17:11 - Changing the Sub-Tasks Display Type
01:19:03 - Build the Progress Bar Formula
01:23:54 - Build the Meta Labels Formula
01:28:06 - Create the Buttons
01:30:10 - Clean Up and Lock the Databases
01:31:34 - Going Further – Daily Planning and Time Tracking