Travel Regulations for Non-Defense Agencies, FTR Course (TDY and PCS)

Module 1: Introduction to FTR

• Overview of the Federal Travel Regulation (FTR) and its application to non-defense agencies.
• Define key travel terms and entitlements under FTR.
• Explain the legal framework and authority of FTR policies.

Module 2: Service Agreements (PCS)

• Purpose and legal requirements for PCS service agreements.
• Standard provisions, obligations, and terms of service.
• Conditions for waivers and consequences for non-compliance.

Module 3: Permanent Change of Station and PCS Orders

• Authorization and issuance process for PCS orders.
• Required documentation for PCS travel authorization.
• How PCS orders determine entitlements and allowances.

Module 4: PCS Per Diem and Travel Rules

• Per diem eligibility for PCS travel.
• Computation of allowable travel days and mileage.
• Special rules for dependent travel and transportation.

Module 5: House-Hunting Trips (HHT)

• Eligibility requirements and authorization process.
• Reimbursable expenses and duration limits.
• Rules for dependent participation.

Module 6: Temporary Quarters Subsistence Expenses (TQSE)

• Differences between Actual Expense Method (AEM) and Lump Sum Method (LSM).
• Eligibility and allowable expenses for TQSE.
• Authorization and payment process.

Module 7: Allowances for Foreign OCONUS PCS

• Additional allowances for overseas assignments.
• Foreign transfer and separate maintenance allowances.
• Rules for transporting goods and dependents internationally.

Module 8: Household Goods Movement

• Authorized shipment methods and weight limitations.
• Procedures for scheduling and documenting shipments.
• Storage-in-transit and related policies.

Module 9: Household Goods Storage

• Differences between temporary and long-term storage.
• Authorization and reimbursement rules.
• Duration limits and cost restrictions.

Module 10: Mobile Home Allowances

• Eligibility for mobile home transportation reimbursement.
• Rates and cost limitations.
• Special considerations for OCONUS moves.

Module 11: POV Transportation

• Rules for shipping privately owned vehicles during PCS.
• Authorized shipment points and eligibility requirements.
• Reimbursement process and restrictions.

Module 12: Residence Transactions

• Reimbursement for selling and purchasing residences.
• Allowable closing costs and exclusions.
• Required documentation for claims.

Module 13: Miscellaneous Expense Allowances

• Types of allowable miscellaneous PCS expenses.
• Flat rate allowances and documentation needs.
• Exclusions and reimbursement limits.

Module 14: Relocation Income Tax Allowance

• Purpose and calculation of relocation tax allowances.
• Applicable tax rates and qualifying expenses.
• Procedures for payment and reporting.

Module 15: Temporary Change of Station (TCS)

• Definition and distinction from PCS.
• Eligibility requirements and allowable expenses.
• Return travel and allowances after TCS completion.

Module 16: TDY Travel Orders

• Purpose and required content of TDY orders.
• Authorization and documentation requirements.
• Procedures for modifying or amending orders.

Module 17: Government Travel Charge Card and TDY Advances

• Proper use of the Government Travel Charge Card (GTCC).
• Procedures for requesting TDY travel advances.
• Compliance rules and repayment obligations.

Module 18: TDY Per Diem Rules

• Eligibility and rate structures for TDY per diem.
• Computation of per diem for travel days and partial days.
• Special rules for extended TDY assignments.

Module 19: Transportation by Airplane

• Booking requirements and authorized carriers.
• City Pair Program and cost considerations.
• Policies on upgrades, baggage, and exceptions.

Module 20: Transportation by Other Modes

• Policies for rail, bus, rental car, and POV use during TDY.
• Reimbursement process for alternative modes.
• Restrictions and documentation requirements.

Module 21: Miscellaneous Expenses (TDY)

• List of reimbursable incidental and travel expenses.
• Documentation and justification standards.
• Common disallowed expenses.

Module 22: Deductible Meals and Staying in Government Lodging

• Rules for deducting meals provided by the government.
• Mandatory use of government lodging policies.
• Waivers and exceptions to lodging requirements.

Module 23: TDY Options and Exceptions

• Special TDY arrangements such as local travel and training assignments.
• Reduced reimbursement scenarios and alternate travel options.
• Approval requirements for exceptions.

Module 24: Conferences, Time, and Leave Limits on TDY

• Policies for travel to conferences and training events.
• Leave and time limitations for TDY assignments.
• Approvals for extended TDY stays.

Module 25: Actual Expense Allowance (AEA)

• Eligibility and approval process for AEA.
• Documentation for expenses exceeding per diem.
• Calculation and reimbursement process.

Module 26: Emergency Travel While TDY

• Procedures for authorizing emergency travel.
• Allowable expenses and eligibility requirements.
• Coordination with agency travel and finance offices.