Travel Regulations for Defense Agencies, JTR Course (TDY and PCS)

Module 1: Introduction to Joint Travel Regulations (JTR)

• Overview of the JTR and its role in governing defense agency travel policies.
• Define common terms and entitlements in PCS and TDY travel.
• Understand the legal authority and structure of the JTR within DoD regulations.

Module 2: Service Agreements (PCS)

• Purpose and legal requirements of PCS service agreements.
• Standard provisions, conditions, and service obligations.
• Exceptions, waivers, and consequences for non-compliance.

Module 3: Permanent Change of Station and PCS Orders

• Authorization process and issuance of PCS orders.
• Required documentation and elements of valid PCS orders.
• Connection between PCS orders and travel entitlements.

Module 4: PCS Per Diem and Travel Rules

• Per diem rates and eligibility for PCS travel.
• Computation of travel days and applicable limitations.
• Special provisions for dependents and concurrent travel.

Module 5: House-Hunting Trips (HHT)

• Eligibility requirements and authorization procedures for HHT.
• Reimbursable expenses and time limitations.
• Rules for dependent participation in HHT.

Module 6: Allowance for Temporary Quarters Subsistence Expenses (TQSE)

• Differences between Actual Expense Method (AEM) and Lump Sum Method (LSM).
• Eligibility, allowable expenses, and duration limits.
• Authorization and payment procedures.

Module 7: Allowances for Foreign OCONUS PCS

• Additional allowances and benefits for OCONUS PCS assignments.
• Foreign transfer and separate maintenance allowances.
• Rules for shipment of goods and dependents to foreign stations.

Module 8: Household Goods Movement

• Authorized shipment methods and weight allowances.
• Procedures for arranging and documenting shipments.
• Storage-in-transit policies and limitations.

Module 9: Household Goods Storage

• Differences between temporary and non-temporary storage.
• Authorization requirements and cost limitations.
• Duration allowances and exceptions.

Module 10: Mobile Home Allowances

• Eligibility for mobile home transportation allowances.
• Reimbursement rates and cost restrictions.
• Special rules for OCONUS moves.

Module 11: POV Transportation

• Rules for shipping privately owned vehicles during PCS.
• Eligibility and authorized shipment points.
• Reimbursement procedures and limitations.

Module 12: Residence Transactions

• Reimbursement for selling and purchasing residences during PCS.
• Allowable closing costs and restrictions.
• Required documentation for reimbursement claims.

Module 13: Miscellaneous Expense Allowances

• Allowable miscellaneous PCS expenses.
• Flat rate allowances and required documentation.
• Exclusions and limits for reimbursement.

Module 14: Relocation Income Tax Allowance

• Purpose and calculation of relocation income tax allowances.
• Applicable tax rates and eligible expenses.
• Payment and reporting procedures.

Module 15: Temporary Change of Station (TCS)

• Definition and distinction from PCS.
• Eligibility criteria and allowable expenses.
• Rules for return travel and allowances upon completion.

Module 16: TDY Travel Orders

• Purpose, content, and issuance of TDY orders.
• Required authorizations and documentation.
• Modifications and amendments to TDY orders.

Module 17: Government Travel Charge Card and TDY Advances

• Use and management of the Government Travel Charge Card (GTCC).
• Procedures for requesting and receiving TDY travel advances.
• Compliance and repayment requirements.

Module 18: TDY Per Diem Rules

• Per diem eligibility and rate structures for TDY travel.
• Travel day computations and partial per diem rules.
• Special allowances for long-term TDY assignments.

Module 19: Transportation by Airplane

• Booking requirements and authorized carriers.
• Use of City Pair Program and cost considerations.
• Upgrades, baggage allowances, and exceptions.

Module 20: Transportation by Other Modes

• Policies for rail, bus, rental car, and POV use during TDY.
• Reimbursement procedures for each mode.
• Restrictions and documentation requirements.

Module 21: Reimbursable Expenses

• List of allowable incidental and travel-related expenses.
• Documentation and justification standards.
• Limitations and common disallowed costs.

Module 22: Deductible Meals and Staying in Government Lodging

• Rules for meal deductions when provided by the government.
• Policies on mandatory use of government lodging.
• Exceptions and waivers for lodging requirements.

Module 23: TDY Options and Exceptions

• Special TDY arrangements such as local travel and training TDY.
• Alternative travel options and reduced reimbursement scenarios.
• Policy exceptions and approval requirements.

Module 24: Conferences, Time and Leave Limits on TDY

• Travel policies for conferences and training events.
• Time and leave limitations during TDY assignments.
• Documentation and approval of extended stays.

Module 25: Actual Expense Allowance (AEA)

• Eligibility and approval process for AEA.
• Documentation of expenses exceeding per diem limits.
• Calculation and payment of actual expenses.

Module 26: Emergency Travel While TDY

• Procedures for authorizing and funding emergency travel.
• Eligibility criteria and allowable expenses.
• Coordination with agency travel and finance offices.