Learn the essential skills and procedures for managing government contracts from award through completion in this comprehensive contract administration course. Master the fundamentals of contract administration by defining roles and responsibilities, setting up proper contract files, and developing effective administration plans with performance monitoring milestones. Implement Quality Assurance Surveillance Plans (QASPs) to conduct thorough inspections and acceptance of deliverables while ensuring contractor outputs meet contract standards and addressing any deficiencies. Navigate subcontract management requirements by overseeing contractor subcontracting activities, reviewing subcontracting plans for small business participation, and understanding prime contractor responsibilities in managing subcontractors. Develop expertise in managing contract changes through issuing and negotiating contract modifications, preserving contract scope, executing options, and handling funding changes and evolving requirements during contract execution. Acquire skills in dispute resolution and terminations by interpreting contract terms to resolve disagreements and claims, applying Disputes clause procedures and alternative dispute resolution (ADR) methods, and executing terminations for convenience or default when necessary. Complete your contract administration knowledge by mastering contract closeout procedures, including the step-by-step closeout process, conducting final acceptance and property disposition, processing final payments, deobligating funds, reporting past performance in CPARS, and properly archiving contract files.
Overview
Syllabus
Contract Administration Fundamentals
- Define roles and responsibilities in contract administration
- Set up contract files and develop an administration plan
- Establish milestones for performance monitoring
Quality Assurance & Performance Monitoring
- Implement Quality Assurance Surveillance Plans (QASPs)
- Conduct inspections and acceptance of deliverables
- Ensure contractor outputs meet contract standards and address deficiencies
Subcontract Management and Small Business Participation
- Oversee contractor’s subcontracting activities
- Review subcontracting plans for small business participation
- Understand prime contractor responsibilities in managing subcontractors
Managing Contract Changes
- Issue and negotiate contract modifications
- Preserve the scope of the contract and execute options
- Handle funding changes and evolving requirements during execution
Dispute Resolution and Terminations
- Interpret contract terms to resolve disagreements and claims
- Apply Disputes clause procedures and alternative dispute resolution (ADR)
- Execute terminations for convenience or default when necessary
Contract Closeout Procedures
- Follow the step-by-step closeout process at contract completion
- Conduct final acceptance, property disposition, and final payments
- Deobligate funds, report past performance in CPARS, and archive contract files
Taught by
Anna Garcia-Durr, Jeff Hysen, Melanie Dooley, and Alan McCain