Project Operations Coordinator: Asana, Excel, & AI Reporting

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Projects fall apart not because of bad ideas, but because of poor setup, unclear ownership, unreliable data, and reports that nobody trusts. This program gives you the operational and technical skills to prevent all of that. Project Operations Coordinator: Asana, Excel, and AI Reporting is a beginner-friendly program designed for aspiring project coordinators, operations professionals, team leads, and anyone responsible for keeping projects organized and stakeholders informed. Across eight focused courses and guided projects, you will master the complete project operations workflow: learning project management fundamentals through Asana, applying Waterfall and Agile methodologies across the full project lifecycle, setting up and planning projects with templates and portfolios, managing tasks and time with capacity planning and KPI dashboards, building AI assistants for project management using OpenAI, enforcing data quality and root cause analysis, and connecting live Asana data to Power BI for stakeholder-ready reporting. You will work with tools including Asana, Microsoft Excel, Power BI, OpenAI, and Chipp.ai throughout, applying hands-on techniques to realistic project scenarios. By the end of the program, you will be equipped to set up, track, report on, and continuously improve projects with the structure and accountability that professional operations roles demand.

Syllabus

Course 1: Introduction to Project Management
Course 2: Get started with Asana
Course 3: Project Phases and Methods: From Initiation to Execution
Course 4: Project Setup & Planning
Course 5: Task & Time Management
Course 6: OpenAI for Beginners: AI Assistants for Project Managers
Course 7: Reporting & Quality Assurance

Courses

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This course is designed to give you the fundamentals of Project Management. You will learn the basic principles of Project Management by managing a fundraising event for your local farmers market. You will designate responsible team members to help you, build a timeline and see the different ways that you can manage the project. Together, we will walk through not only the documentation, but also the theories and reasoning behind each task. You will learn how to look at a large project and break it down into manageable pieces and then how to build an action plan so that you hit your deadlines with your team. By the end of the course, you will have created a Project Scope document, Stakeholder Responsibility Matrix, sequenced a task list, added task owners, and a explored several popular project views using Project Management software. You will be ready to tackle a project on your own or will be equipped to take a higher-level course in Project Management. Note: This course works best for learners who are based in the North America region. We’re currently working on providing the same experience in other regions.
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In this guided project we will get started with Asana project management software by creating a free trial account online, project, task and subtasks. We will create sections to group tasks and manage execution with team members, comments, files and dependencies. change the views and manage your work with tracking, sorting and filtering. We will achieve a comprehensive overview of project management and Asana with the most important concepts needed to start running your projects.
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In this 2-hour long project-based course, you will be able to Create an AI assistant using OpenAI's playground UI, publish an AI application using Chipp.ai, and evaluate and refine your AI assistant. To successfully embark on this project, you should have knowledge of the basic understandings of generative AI and web applications, as well as knowledge of key project management principles.
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This foundational long course introduces you to the full project lifecycle and the core choices that shape delivery: initiation, planning, execution, monitoring, and closing. You will build practical familiarity with the most commonly used methodologies (Waterfall, Agile, hybrid), and map real project activities to process groups so they can justify approach decisions. The course explains the key roles and responsibilities (Product Owner, Scrum Master, and Development Team) and teaches flow-management practices, including WIP limits, backlog hygiene, and dependency identification. You will practice reading timeline artifacts and backlog metrics and translate analysis into focused mitigation notes for stakeholders. The course emphasizes the use of Project Management processes and methodologies to improve predictability and hand off quality.
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Build end-to-end project setup and planning capabilities in Asana — one of the most widely used project management platforms in the industry. In this course, you will build practical skills that project managers, team leads, and operations professionals use every day to keep work organized, visible, and on track. You will learn to navigate and customize Asana dashboards, organize projects using board and list views, and launch projects from templates. You will then move into advanced territory: designing reusable workflow templates, structuring complex initiatives with task hierarchies and dependencies, and managing multi-project portfolios with cross-project visibility. By the end, you will produce a professional-grade project planning toolkit — a portfolio-ready deliverable that demonstrates your ability to configure Asana infrastructure for a real team. This course is ideal for aspiring and practicing project managers ready to bring structure, consistency, and clarity to how their teams work.
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Strong project outcomes depend on more than tracking tasks — they require reliable data, clear reporting, and the ability to diagnose what's going wrong before small issues become costly delays. In this course, you'll build the reporting and quality assurance skills that project managers use to keep teams accountable and stakeholders informed. You'll connect live project data to Power BI to build dashboards that surface burn-down rates, velocity trends, and cost performance in one view. You'll enforce data quality in Asana by creating validation rules and running weekly audits that quantify error reduction over time. You'll also facilitate a root-cause analysis workshop, capture findings in a structured fishbone diagram, and convert workshop outputs into a tracked action plan with owners and milestones. By the end, you'll be able to translate raw project data into stakeholder-ready insights, maintain the data integrity that makes those insights trustworthy, and lead structured problem-solving conversations that produce measurable results — skills that set project managers apart at every level.
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Take control of how your team works by mastering Asana from the ground up. In this course, you will build the practical skills that project managers and coordinators use every day—setting up tasks, managing deadlines, tracking status, and creating dashboards that give leadership real-time visibility into project health. You will start with the foundations of task setup and data entry, then progress to advanced techniques like effort-based capacity planning, KPI dashboard configuration, and workload balancing using story points. Each skill builds toward a capstone project where you design a complete team productivity dashboard tailored for executive reporting. Whether you are new to Asana or looking to unlock its more powerful features, this course prepares you to manage projects with greater clarity, efficiency, and confidence. By the end, you will have a portfolio-ready dashboard that demonstrates your ability to translate raw task data into actionable insights—a skill that sets strong project coordinators apart.