Proofreading Course

Module 1: Proofreading Strategies

• Define proofreading and understand its role in the editing process
• Identify essential tools and resources for proofreading
• Learn the multi-step Proofreader’s Process for reviewing documents
• Use digital tools and proofreading marks for efficient editing

Module 2: Step One – Clarity and Language

• Identify big-picture issues such as clarity, purpose, and organization
• Apply the Plain Writing Act of 2010 to government documents
• Eliminate wordiness, redundancy, and complex phrasing
• Practice simplifying language and rewriting for plain communication

Module 3: Step Two – Accuracy

• Check data, numbers, lists, and formatting for factual correctness
• Use specific techniques for proofreading charts, addresses, and citations
• Identify inconsistencies and logical errors in content

Module 4: Step Three – Style and Grammar

• Use style manuals and style sheets for consistency in formatting
• Correct grammar issues related to verbs, voice, modifiers, and parallelism
• Practice applying active voice, strong verbs, and correct subject-verb agreement

Module 5: Step Four – Punctuation, Spelling, and Numbers

• Correct errors in commas, semicolons, apostrophes, and quotation use
• Identify and fix commonly confused words and misspellings
• Apply federal rules for number usage, hyphenation, and capitalization
• Use proofreading checklists and standard proofreading marks