Overview

Learn essential accounts payable and receivable workflows through hands-on practice with real-world scenarios. You'll learn to implement the three-way match process for procurement controls, manage customer payment processing and aging reports, create compliant invoices with automated tax calculations, and document complete AP/AR workflows. This integrated approach combines foundational accounting procedures with practical software skills, preparing you to handle the full procure-to-pay and order-to-cash cycles. Perfect for accounting clerks, bookkeepers, and finance professionals who need to standardize their AP/AR processes. You'll work with QuickBooks for payment tracking, Excel templates for invoice creation, and develop professional process documentation. By the end, you'll have created a complete workflow management system that demonstrates your ability to maintain accurate financial records, ensure compliance, and optimize cash flow management in any business environment.

Syllabus

Three-Way Match Fundamentals

You will learn about the foundational financial control system that protects organizations from fraud and unauthorized payments by systematically verifying consistency across purchase orders, receiving reports, and vendor invoices.

Invoice Data Entry Procedures

You will learn the systematic procedures for accurately entering vendor invoice data into accounting systems while maintaining proper verification controls and ensuring timely payment processing.

Recognize AR Documents and Purposes

You will learn the identification and purpose of critical AR documents that form the foundation of accurate payment processing and financial record-keeping.

Apply Payments and Create Aging Reports

You will learn the practical skills of processing customer payments in QuickBooks and generating aging reports that provide strategic visibility into cash flow patterns and collection priorities.

Invoice Compliance Requirements

You will learn the legal and regulatory requirements for invoice compliance by identifying all mandatory data fields and understanding their importance for proper business documentation.

Spreadsheet Invoice Automation - Application & Assessment

You will implement functional spreadsheet invoice templates with automated calculations, ensuring professional invoice creation with accurate tax formulas and efficient business processes.

AP Workflow Foundation - Understanding Core Stages

You will understand the fundamental components and sequence of accounts payable processes to establish a foundation for systematic invoice processing

Digital Invoice Processing - Hands-on Capture, Coding & Routing

You will implement systematic procedures for processing vendor invoices using digital capture tools and standardized coding practices

Project: Accounts Payable and Receivable Workflow Management

You will create a comprehensive accounts payable and receivables process documentation package that demonstrates their ability to handle end-to-end financial transaction processing. This project integrates invoice processing, payment matching, customer payment tracking, and compliant invoicing skills into a realistic workplace scenario.