In today's organizations, the ability to communicate ideas and information through electronic channels is critical to operations and success. Electronic communication has made the transfer of knowledge quick, economical, and efficient. However, modern workplaces use diverse devices and platforms, and a document carefully designed on one system may appear distorted or unreadable on another. Adobe created the Portable Document Format (PDF) as an elegant solution to this fundamental challenge of document compatibility and consistency across different devices and operating systems. Adobe Acrobat Pro DC puts the full power of PDF at your fingertips, ensuring that your electronic documents maintain their integrity and appearance regardless of who views them, what device they use, or what operating system they run. This confidence in consistent document presentation gives you and your recipients peace of mind, knowing that your intended message is exactly what will be received.
Target Student:
This comprehensive course is designed for individuals new to Adobe Acrobat Pro who need to create, edit, and share PDF files and PDF portfolios. Participants should have some experience with office productivity applications such as word processors, presentation software, or spreadsheet applications.
Course Outline
1. Introducing Adobe Acrobat DC
- About PDF and its advantages for document compatibility
- About Adobe Acrobat and its capabilities
- About Acrobat Reader and how it differs from Acrobat Pro
- About the Acrobat DC mobile application
- Using PDF on the web and across platforms
- Opening a PDF file and navigating between documents
- Adding Acrobat Reader installers for distribution
- Working with toolbars and customizing your workspace
- Accessing and using individual tools effectively
- Exploring the Tools pane and available tool options
- Navigating PDF documents efficiently
- Viewing PDF presentations in Full-Screen mode
- Reading PDF files in Read mode for focused viewing
- Customizing the Acrobat toolbar to match your workflow
- Setting Acrobat preferences for web browsing behavior
- Getting help and accessing support resources
2. Creating Adobe PDF Files
- About creating Adobe PDF files from various sources
- Using the Create PDF tool for conversion
- Dragging and dropping files for conversion
- Creating Adobe PDFs from Microsoft Office files on Mac OS
- Converting different types of files to PDF format
- Inserting a blank page and using PDFMaker for creation
- Using the Print command to create Adobe PDF files
- Reducing file size while maintaining quality
- Applying Adobe PDF presets for different use cases
- Optimizing PDF files for various purposes (Acrobat Pro only)
- Creating files from clipboard content
- Scanning a paper document and converting to PDF
- Making scanned text editable and searchable using OCR
- Converting web pages to Adobe PDF format
3. Reading and Working with PDF Files
- Understanding the onscreen display and viewing options
- Reading PDF documents effectively and efficiently
- Searching PDF documents for specific content and information
- Printing PDF documents with proper settings
- Printing PDF documents as booklets for binding
- Filling out PDF forms and saving completed forms
- About flexibility, accessibility, and structured documents
- Working with accessible documents for diverse users
- Making files flexible and accessible for all readers (Acrobat Pro only)
- Using Acrobat accessibility features in Standard and Pro versions
- About tags and document structure
- Sharing PDF files securely with others
4. Enhancing PDF Documents
- Examining sample work files and learning from examples
- Moving pages using page thumbnails for reordering
- Manipulating pages through insertion, deletion, and rotation
- Renumbering pages to ensure correct sequencing
- Applying Bates numbering for legal documents (Acrobat Pro only)
- Managing links and making documents interactive
- Working with bookmarks for navigation
- Naming bookmarks automatically for organization
- Adding multimedia files such as video and audio
- Setting document properties and metadata
- Setting up presentations and slideshow features
5. Editing Content in PDF Files
- Editing text within PDF documents
- Working with images in a PDF file
- Redacting text for security purposes (Acrobat Pro only)
- Copying text and images from a PDF file
- Exporting PDF content to a PowerPoint presentation
- Saving PDF files as Word documents for further editing
- Extracting PDF tables as Excel spreadsheets
6. Using Acrobat with Microsoft Office Files (Windows)
- Getting started with integration features
- About Acrobat PDFMaker and its functionality
- Converting Microsoft Word files to Adobe PDF with formatting preserved
- Converting Excel documents to PDF
- Creating Adobe PDF files from Word mail merge templates
- Converting PowerPoint presentations to PDF format
7. Combining Files
- About combining multiple files into single or organized PDFs
- Selecting files to combine and merge
- Arranging pages in the desired order
- Merging files into a single cohesive document
- Creating a PDF Portfolio for organizing related files (Acrobat Pro)
8. Adding Signatures and Security
- Getting started with security and signature features
- Viewing documents in Protected Mode in Reader (Windows only)
- About security in Acrobat and protecting sensitive information
- Viewing and understanding security settings
- Adding security and encryption to PDF files
- About digital signatures and their authentication value
- Sending a document for others to sign and approve
- Creating and managing digital signatures
- Using the Fill and Sign tool for document execution
- Signing in Preview mode for quick document signing
- Sharing certificates with others for trust and verification
- Signing a document digitally with certificates and digital IDs
- Modifying documents after signing while maintaining integrity
- Certifying PDF files and marking them as approved
- Signing certified documents to confirm approval
- Securing PDFs in FIPS mode for compliance (Windows)
9. Using Acrobat in a Review Cycle
- About the collaborative review process and workflows
- Getting started with comments and feedback
- Adding comments to a PDF document for feedback
- Commenting in Acrobat Reader with full functionality
- Working with comments from multiple reviewers and consolidating feedback
10. Working with Forms in Acrobat
- Getting started with form creation and design
- Converting PDF files to interactive PDF forms
- Adding form fields for data entry
- Specifying answer formats and validation rules
- Working with different types of form fields for various purposes
- Managing and analyzing form data
- Exploring advanced features: calculating and validating numeric fields
11. Using Actions (Acrobat Pro)
- About actions and automating repetitive tasks
- Using predefined actions to save time
- Creating custom actions for your specific workflows
- Avoiding the Full-Screen mode warning message
- Sharing actions with colleagues for consistency
12. Using Acrobat in Professional Printing
- Creating PDF files for print and prepress workflows
- Guidelines for creating print-ready PDF files
- Preflighting files to check for issues (Acrobat Pro only)
- Working with transparency and layering (Acrobat Pro only)
- Creating custom preflight profiles for specific printing requirements
- Understanding PDF standards and compliance
- What is rasterization and when to use it
- About flattening options in the Flattener for final output
- Using the Preview dialog box to review print settings
- Setting up color management for accurate color reproduction
- Previewing your print job before sending to press (Acrobat Pro only)
- Using advanced printing controls for professional results
